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Useful Advices - I WANT IT NOW - 10 Tips for Freight & Drayage at Trade Shows
Gas prices continue to go through the roof and increased
transportation costs will increase trade show costs across
the board.
Here are 10 Tips for saving time, money and your sanity.
I WANT IT NOW!
There are eight components to a trade show budget and the one most overlooked is FREIGHT & DRAYAGE. Whethe
Here are 10 Tips for saving time, money and your sanity.
I WANT IT NOW!
There are eight components to a trade show budget and the one most overlooked is FREIGHT & DRAYAGE. Whethe
According to USFDA, a combination product is one composed of any combination of a drug and device; biological product and device; drug and biological product
r you
do-it-yourself or it’s handled by a contractor, there are ways
to anticipate problems and save money.
1. DEFINITION - Freight....
You can transport it yourself or pay a carrier (truck, ship, plane) to pick it up at your location and get it to the show city. If you choose to ship, you can select yo
1. DEFINITION - Freight....
You can transport it yourself or pay a carrier (truck, ship, plane) to pick it up at your location and get it to the show city. If you choose to ship, you can select yo
; or drug, device, and biological product and fixed dose combination would include two or more combinations of drug.
Examples of combination products may in
Examples of combination products may in
ur own carrier or the
official carrier contracted by show management.
NOTE - Using the official carrier gives your freight preference in getting it to the loading dock and show floor.
2. DEFINITION - Drayage....
This is the most expensive word you may not know. Drayage fees pay only to (1) move your good
NOTE - Using the official carrier gives your freight preference in getting it to the loading dock and show floor.
2. DEFINITION - Drayage....
This is the most expensive word you may not know. Drayage fees pay only to (1) move your good
lude drug-coated devices, drugs packaged with delivery devices in medical kits, and drugs and devices packaged separately but intended to be used together.
from the loading dock
to your exhibit hall location (2) remove the empty crates
before the show, store them during the show, and return
them after the show (3) move your repacked goods back to
the loading dock after the show.
NOTE #1 - Drayage is more common in the US and parts of Canada than the rest
NOTE #1 - Drayage is more common in the US and parts of Canada than the rest
here is enormous increase in the number of combination products entering the market in the recent years. Combination products have proven advantages but fixe
of the world which uses an inclusive
contractor system.
NOTE #2 - Cost for drayage is based on a contract between show management and the drayage company (usually a labor union). The critical components are weight in CWT (hundred pounds) and time. If your freight weighs 50 lbs and comes in during over
NOTE #2 - Cost for drayage is based on a contract between show management and the drayage company (usually a labor union). The critical components are weight in CWT (hundred pounds) and time. If your freight weighs 50 lbs and comes in during over
d dose combinations are still in the process of convincing regulatory authority on their advantages over the single ingredient formulations.
Combination pro
Combination pro
ime hours, it will be charged for
100 lbs and overtime hours. Hint - don’t send lots of small
packages.
3. PLAN for SHIPPING.....
Often it's not included in the original trade show budget. Shipping prices are based on a number of factors (time, weight, dimensional size, etc.) and may be difficult to def
3. PLAN for SHIPPING.....
Often it's not included in the original trade show budget. Shipping prices are based on a number of factors (time, weight, dimensional size, etc.) and may be difficult to def
ucts have become life saving products for the pharmaceutical companies who doesn’t have many innovative molecules in their product pipeline and have been inc
ine
in advance, but you can get accurate estimates and hold
your suppliers to a freight cost if it is writing. Expect to pay a
20% add-on for every middleman it passes through.
4. OOPS - MEET THOSE DEADLINES.....
The biggest problem I see are the last minute orders, the change orders, the "gee, we chang
4. OOPS - MEET THOSE DEADLINES.....
The biggest problem I see are the last minute orders, the change orders, the "gee, we chang
easingly used in the product life cycle management. Even the companies having product patents are trying to extend their product life cycle through the combi
ed our minds and want it
in ivory, not white". Maybe you will pay for rush charges but
not renting the jet to get it there on time. Make sure you
understand the time frame for everything! everything! Always
factor in the possibilities of weather delays, strikes, broken
shipments and things that just get
nation products and maximize the revenues. But the companies involved in this practice are overlooking that they are burdening the patients both economically
Lost.
5. TAKE IT WITH YOU....
It used to be you had to take everything. and print everything in advance. Now you can rent the display and take the disk or email to Kinko's or some other graphic entity. Life is much easier.
CAVEAT - Everybody at both ends must be on the same page, know what’s coming and
5. TAKE IT WITH YOU....
It used to be you had to take everything. and print everything in advance. Now you can rent the display and take the disk or email to Kinko's or some other graphic entity. Life is much easier.
CAVEAT - Everybody at both ends must be on the same page, know what’s coming and
and physically. They need to rightly judge the benefits of the combination products and they have to even look at the risks involved when combining the produ
your deadline. Don't get
caught in the "...but I talked to them and they said they could
do it" syndrome. Right, you just didn't tell them you needed
20 full panel display graphics in 5 hours, with the right
hardware for your system, and you need it installed. This is
not a case of price doesn't matter
ts. Some of the combination products were well accepted by physicians while others suffered. Companies involved in development of combination products are fi
- it does - but quality and
truth matter more. Be certain systems match, the software
matches, you understand “camera ready art” and you have a
Plan B.
6. TECHNOLOGY IS NOT NECESSARILY BETTER.....
E-mail is great. TIF is tops, etc. but a hard copy of whatever you need is still best. Note that if you use
6. TECHNOLOGY IS NOT NECESSARILY BETTER.....
E-mail is great. TIF is tops, etc. but a hard copy of whatever you need is still best. Note that if you use
ding difficulty in defining their combination products and facing various challenges from selecting a combination to marketing it.
Following aspects would a
Following aspects would a
PMS colors
(Pantone Matching System, for printing only), you need the
real number, not an approximation (when you say "it's really
red" - it really doesn't work).
7. GET ESTIMATES BEFORE YOU SHIP.....
This means you need to know the approximate weight, dimensional size (cubic), zip code and WHEN you
7. GET ESTIMATES BEFORE YOU SHIP.....
This means you need to know the approximate weight, dimensional size (cubic), zip code and WHEN you
dd to the challenges in developing combination products:
Which markets to tap where the combination products can do fairly well?
Which combination prod
Which markets to tap where the combination products can do fairly well?
Which combination prod
absolutely positively need it plus the correct address. You
can't just send it to the hotel and expect it get to your room,
the hotel or the convention center. NOTE - most convention
centers will not accept freight or packages except through
the show contractor. Many hotels will either not accept or
cha
cts are meaningful and rational?
Which therapeutic categories to select?
Which Combinations can address unmet needs of the patients?
Do combin
Which therapeutic categories to select?
Which Combinations can address unmet needs of the patients?
Do combin
ge hefty fees to accept and store your materials.
Double check all shipping information just before you ship - this is the biggest problem since we have new zip codes and area codes every week. Make sure you have the correct phone number. A main toll free number works best and fastest, otherwise you may
Double check all shipping information just before you ship - this is the biggest problem since we have new zip codes and area codes every week. Make sure you have the correct phone number. A main toll free number works best and fastest, otherwise you may
tions increase the patient compliance?
What would be the developing cost?
How to tackle the risks encountered during combination product developmen
What would be the developing cost?
How to tackle the risks encountered during combination product developmen
get lost in voice mail and
recordings.
8. SHIP LESS.
It’s estimated that 10% of show attendees have a direct interest in your company, so if there are 10,000 expected attendees, don’t send 10,000 brochures. Send 1,000. If you don’t use them all, you have a small number to bring back. If you run out, i
8. SHIP LESS.
It’s estimated that 10% of show attendees have a direct interest in your company, so if there are 10,000 expected attendees, don’t send 10,000 brochures. Send 1,000. If you don’t use them all, you have a small number to bring back. If you run out, i
t?
As combination products don't fit into the traditional categories of drugs, medical devices, or biological products, the USFDA is in the process of devel
As combination products don't fit into the traditional categories of drugs, medical devices, or biological products, the USFDA is in the process of devel
gives you the opportunity to follow-up with a
mailing.
Remember - whatever you don't use at the show or meeting has to be shipped back to you or just thrown away (that’s a waste). Decide which is cheaper and if there's a recycling or disposal fee. Save the good material for a special mailing after the
Remember - whatever you don't use at the show or meeting has to be shipped back to you or just thrown away (that’s a waste). Decide which is cheaper and if there's a recycling or disposal fee. Save the good material for a special mailing after the
ping new procedures for reviewing their safety, efficacy and quality.
Professional from academic institutions, pharmaceutical industries, health care indust
Professional from academic institutions, pharmaceutical industries, health care indust
show and use for other shows, meetings,
conferences or as employee rewards.
Consider the cost of renting versus purchasing. You can amortize the cost of an exhibit but freight and drayage are expenses for EVERY show.
9. ARRANGE TO SHIP IT BACK.....
Why does stuff get swept up and thrown away? Because
Consider the cost of renting versus purchasing. You can amortize the cost of an exhibit but freight and drayage are expenses for EVERY show.
9. ARRANGE TO SHIP IT BACK.....
Why does stuff get swept up and thrown away? Because
y and representatives from various regulatory agencies are working out to design the regulatory requirements for manufacture and sale of combination products
everybody thought you'd give away all the toys, pens,
brochures, packets, CDs, etc. If it costs money to go, it costs
money to come back.
Fill out all the packing slips and make arrangement for payment before you go to the show. Know the rules - some carriers won’t allow you to ship COD. And will the las
Fill out all the packing slips and make arrangement for payment before you go to the show. Know the rules - some carriers won’t allow you to ship COD. And will the las
.
As there is an increasing trend of the combination products companies manufacturing such products should be able to tackle the problems involved in the de
As there is an increasing trend of the combination products companies manufacturing such products should be able to tackle the problems involved in the de
person out of Seattle (or any place) please make sure the
paperwork is in order.
10. REVIEW ALL PAPERWORK AFTER THE SHOW....
This year you may see lots of surchagres, so match your written estimates and agreements against the actual bills. At the end of the show, it’s easy to be over-charged, especia
10. REVIEW ALL PAPERWORK AFTER THE SHOW....
This year you may see lots of surchagres, so match your written estimates and agreements against the actual bills. At the end of the show, it’s easy to be over-charged, especia
elopment. They need to be wiser in analyzing the market trends and the regulatory requirements.
Companies that provide selfless information through particip
Companies that provide selfless information through particip
lly as you are rushing to leave the hall. Question
everything. Resolve problems first with the carrier and
inform show management if it is an over-charge based on
their contracts.
Knowing prices are going up is one thing. Knowing you have some ways to anticipate and control those increases is important
Knowing prices are going up is one thing. Knowing you have some ways to anticipate and control those increases is important
tion in industry events and feedback to regulatory authorities would be able to face the challenges and will be successful in developing combination products
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